Are you one of the most reliable employees amongst your group of co-workers? Well, if you are, then chances are that you will be often asked to take over responsibilities such as organizing office events. Here are some of the dos and don’ts of organizing an office party.
Discuss with your manager
Although your boss might trust you and your ideas with the entire planning process, there are certain ground rules that must be followed. Therefore, it is important to organize a meeting with your managers and discuss their expectations from this event and enquire about any specific requirements so that you get a clear idea about what to include and how you can go ahead with the planning procedure.
Do not exceed the budget
Your company has entrusted you with a certain amount of money to fulfill the duty that has been assigned to you. Therefore, it is important that you maintain your reputation by producing the desired results. Allocate a certain amount for each aspect such as unique venue spaces Melbourne booking, catering, entertainment and décor and remember to include all this within the set budget. Do not try including unnecessary aspects such as a photo booth or extravagant location, as these will increase the costs.
Stick to the theme
When organizing an office event, it is important to determine the atmosphere that you are expected to create. If this is a party for foreign delegates and important clients to interact with the company heads, then you must host the party at any of the reputed conference venues Melbourne CBD and choose a classy theme. Whereas, if this event is for the office staff to enjoy and celebrate the company’s success, then a venue ideal for the younger staff members with a DJ and some good entertainment should be perfect.
Be well prepared
Your execution of this event could be a reflection of your personal work ethics and how efficient you are in accomplishing your tasks at office too. Therefore, it is important to be well organized and not damage your company’s reputation. Make all the bookings ahead of time and re-check with the vendors two days prior to the event in order to reconfirm everything. You must also plan out the itinerary for the entire event and ensure that everything goes according to the plan.
Decide on the guest list
Depending on how significant the event is, the guest list is likely to differ. Therefore, you must discuss with your manager regarding any special guests that need to be invited and ensure this is done correctly. Remember to print out invites and make sure that each of them are sent out to the guests personally.
Planning an event for the workplace is not your ideal party planning. It requires a great deal of patience and attention to detail in order to ensure the boss is happy and so is everybody else. So be alert and plan carefully!